Enrolling in benefits
Unless otherwise noted, complete all benefit enrollment (or changes) in Workday – the log-in button is on the front page of the Employee Gateway.
New employees must enroll within 30 days of hire date. Most benefits take effect on the first day of the following month (NUHW employee benefits take effect on the 31st day after hire date).
- If you do not elect or waive your medical coverage within 30 days from your hire date you will be automatically defaulted into a medical plan covering you only (no dependents) – and you will not be able to change the plan, add dependents, or cancel that coverage until the next open enrollment period which normally occurs every November and takes effect January 1 of the following year. Most employees default into the USC Trojan Care EPO; Keck/Norris union employees default into Anthem MyChoice; Verdugo Hills employees default into the Verdugo Hills PPO. If you don’t enroll, you will not have any dental or vision coverage through USC.
- If you have medical coverage through your former employer or have continued that coverage yourself through COBRA, make sure that your coverage doesn’t lapse until your new medical coverage starts at USC (the first day of the month following your enrollment date, for most employees).
- Funds from your prior employer’s retirement plans may be eligible to rollover into USC’s Supplemental Retirement Plan. Funds rolled over will be subject to all of USC’s plan rules, including rules on accessing balances. Contact the HR Service Center for help.
- The Medicare, Medicaid, and SCHIP Extension Act of 2007 (MMSEA) imposes a reporting requirement on group health plans that cover participants who are either currently eligible or may become Medicare-eligible. As a result, all new hires who wish to enroll dependents in a USC health plan will be required to provide the Social Security number for each of those dependents when they enroll in Workday. If you have any questions, contact the HR Service Center.
- In-person benefits orientation sessions are generally offered twice a month.
How to enroll
You will receive a notification in your USC email to enroll in your benefits through Workday. Gather all enrollment information (birthdates, Social Security numbers, etc.) and log into Workday from the Employee Gateway to complete enrollment.
You may wish to log into the Workday Help site to consult the user guides on benefits enrollment, and setting up direct deposit, to help you complete these processes.
Paying your share
The employee portion of the cost of your benefits is paid through payroll deduction or reduction (before tax payments). Employees who are paid monthly pay in 12 equal deductions. Employees who are paid biweekly pay in 24 equal deductions, which are taken the first 2 pay periods of each month (2 paychecks a year will have no medical/dental deduction). More information about how deductions work is available at the Payroll site, or contact the HR Service Center.
Faculty who receive annual base pay in fewer than 12 equal installments must pay in advance for the summer continuation of all benefits. If no other arrangements are made, a single deduction will be taken from the May payroll to cover premiums for May, June, July and August (4x calendar year monthly premium rates). Alternatively, faculty may elect to have summer premiums deducted from summer salary (summer teaching, etc.) if applicable. Contact the HR Service Center for help.
Employees often have questions about how to designate beneficiaries. Please contact the HR Service Center for help.
Waiving coverage because of other health insurance
If you do NOT want a university medical plan, you must still “enroll” in Workday and indicate that you are waiving medical insurance. Should you lose eligibility for your other coverage (or if the other employer stops contributing toward your or your dependents’ other coverage) you may enroll in a USC medical plan; however, you must request enrollment within 30 days after your or your dependents’ other coverage ends (or the employer stops contributing).