Your benefits eligibility – and your family’s

See the benefits that apply to you and your family

Faculty and staff

Part-time faculty and staff

Las Vegas Healthcare Center

Verdugo Hills employee

Union employee

Postdoctoral scholar

Retired or soon to retire

 

Benefits eligibility for your family

  • Spouse or registered domestic partner as defined by the State of California
      • Note also that what the university pays for your domestic partner’s benefits is considered imputed income to you, so corresponding taxes come out of every paycheck unless you claim your domestic partner on your taxes.
  • Dependent children through age 26 (benefit eligibility ends on the final day of the month of their 26th birthday)
  • Coverage for handicapped dependent children may be continued beyond the age limit (26), provided the child is physically or mentally disabled.  To receive continued coverage the following must be true:
    • The child was covered under the Plan prior to the age limit
    • The child became handicapped and incapable of self-sustaining employment prior to the limiting age
    • The child continues to otherwise qualify as a dependent
    • Employees must provide USC and its carriers with a certification of the child’s disability. Contact the HR Service Center at uschr@usc.edu or (213) 821-8100

Eligibility ends if any of the conditions above cease to exist (i.e., divorce, child turning 26, etc.).

When you add family members (called “dependents” in Workday), you’ll be asked to document these relationships within 5 days by providing the relevant paperwork to Benefits.

We know that sometimes it takes months to get certain government-issued documents. But don’t delay enrolling in your benefits while you wait! In some cases, provisional documents may be acceptable for temporary enrollment. However, failure to provide final official documents (see next section, below) within three months of the date your coverage started will result in your coverage being cancelled. Examples of provisional documents include a copy of application for marriage license, a copy of a church certificate, a copy of a letter from the hospital documenting a birth, and more. Contact the HR Service Center for help.

Spouse

  • Marriage certificate that contains official seal of issuing government agency and is an exact copy of original on file at issuing agency

Registered domestic partner

  • Domestic partnership certificate that contains official seal of issuing government agency and is an exact copy of original on file at issuing agency

Biological child

  • Birth certificate that contains official seal of issuing government agency and is an exact copy of original on file at issuing agency, verifying that the sponsoring employee is the mother or father of the child

Adopted child

  • Birth certificate that contains official seal of issuing government agency and is an exact copy of original on file at issuing agency, modified as part of the adoption proceedings to show that the sponsoring employee is the adoptive parent

Stepchild

  • Birth certificate that contains official seal of issuing government agency and is an exact copy of original on file at issuing agency, verifying that the sponsoring employee’s spouse or registered domestic partner is the parent of the child, AND
  • marriage or domestic partnership certificate (as described in “Spouse” and “Registered domestic partner” sections above) verifying marriage or domestic partnership of sponsoring employee to or with child’s parent

Legal guardianship with financial dependency

  • Certified copy of court orders stating that sponsoring employee is legal guardian of child, AND
  • most recent tax forms filed with the IRS in which child is claimed as a dependent (note that neither Execution of Power of Attorney papers granting said powers to a non-parent, nor an award of temporary custody to a non-parent, are equivalent to legal guardianship)